Job Position: Personal Assistant
Job Location: Ikeja, Lagos
Employment Type: Full-time
Job Description
This position is responsible for managing administrative duties for the Executive Director as well as handling sensitive assignments that include highly confidential information.Provide critical information connection between the Executive Director and internal & external stakeholders to result in high quality and timely delivery of service.
Diary management and administration:
Manage diary, understanding the importance of key meetings, building flexibility into the diary, and anticipating needs.To organise external visits, meetings and speaking engagements and coordinate briefing and material, and make travel and accommodation arrangements to ensure budget and time management pressures are met.Prepare letters, reports, and other documents.Screen incoming telephone calls; direct them appropriately.Note take in meetings as and when required.Create and maintain filling systemsMake and coordinate travel arrangements in line with Company policyEnsure stationery supplies are maintained.Provide support for all other administrative tasks as directedReview incoming correspondence, distribute, and respond accordingly. Follow up where necessary.Manage and organise administrationPrepare documentation such as agendas and figures for meetings/ presentations and co-ordinate any project work.Ensure correct briefing notes or papers for meetings.Maintain the organisational charts for areas of responsibility.Process expenses within Company guidelines / time frames for the Chairman’s officeAttending to meetings in place of the Chairman if necessary.Remember deadlines and prompt where necessary.
Communication:
Communicate clearly, confidently and in a professional manner at all levels both internally and externallyDeal with all enquiries and requests promptly only escalating when necessary.Uses initiative to solve problems without the need to escalate.Build and maintain strong working relationships with key contacts.Always convey a professional image, exercising tact and diplomacy in handling a range of situations of differing content and complexityHandle sensitive information with the highest level of discretion and confidentiality
Qualifications
Interested candidates should possess a Bachelor's Degree with at least 4 years of experience.
Method of Application
Interested and qualified candidates should forward thier CV to: tenikpi@yahoo.com using the Job Position as the subject of the email.
Category: Business And Finance
Location: Lagos
Job Type: Full Time
Qualification: Graduate
Experience: Senior Level
Work Type: Onsite
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